Payroll/AP Accountant

Job Description

We are looking for a motivated and dedicated individual to join our accounting team as a Payroll/AP Accountant. This individual will work closely with our Accounting Manager and will undertake a variety of accounting tasks including processing payroll and AP invoices for payment. This individual will also participate in supporting the efforts to implement new financial systems.

The ideal candidate will be a self-starter, a good communicator and can manage multiple priorities to meet financial close and compliance deadlines.

Salary starting at $65,000/year

Essential Duties and Responsibilities

The major tasks for this position are as follows:

  • Payroll data entry including reconciling electronic timecards
  • Record adjustments to pay and benefits
  • Processing payroll
  • Reconciling payroll system (sub ledger) to the general ledger (NetSuite)
  • Prepare assigned monthly account reconciliations according to month-end close schedule and resolve identified items
  • Issue POs according to internal processes (NetSuite & Procurify)
  • Assemble payment vouchers with all supporting documents including invoices, receiving documents, and appropriate approval.
  • Processing of vendor invoices, perform check runs, and prepare checks for mailing
  • Maintain updated vendor files, file names, and 1099. Administer 1099s reporting
  • Adhere to current unclaimed property reporting standards
  • Resolve AP and Payroll discrepancies
  • Maintain confidential employee and vendor files
  • Participate in updating or creating accounting processes, procedures, and internal control documentation
  • Participate in testing and documenting workflow for new or enhanced system implementations
  • Ensure that supporting documentation is maintained to remain in compliance with accounting policies and controls
  • Provide documents and schedules requested by external audits
  • Assist with state and local reporting obligations
  • Work on special projects as directed

Desired Qualifications and Requirements

Education and Experience:


  • Prefer a 4-year business degree
  • 2-5 years of experience in an increasingly responsible, detail and deadline-oriented accounting position
  • Prefer 1+ years of payroll processing experience
  • Understanding of US Generally Accepted Accounting Principles
  • Solid organizational skills, including multitasking and time-management
  • Understands the importance of internal controls

Desirable skills

  • NetSuite, Procurify, ADP (and HRIS), DAPT, QuickBooks Time, Gusto, and Concur
  • Proficient in the use of MS Excel and other Microsoft office products
  • Experience with ERP accounting software is preferred

The successful candidate will have the following attributes:

  • Strong attention to accuracy, detail and structuring work to facilitate scale-up
  • Self-starter, able to contribute effectively in a fast-changing environment
  • The ability to work both independently and in a team-oriented environment
  • High integrity, ethics, respect for confidentiality
  • Commitment to quality and timely delivery of results

Physical Requirements

  • Sit for extended periods of time (2 or more hours)
  • Primarily will be working in the office

Application Instructions

Please submit a resume and cover letter to with the job title in the subject line.

This position is available immediately. Applications will be reviewed upon receipt. Only successful applicants will be contacted.