Project Coordinator

Job Description

Lumen is seeking a highly motivated, innovative Project Coordinator to undertake a variety of administrative and project management tasks within Lumen's Biologics program. Our biologics team develops therapeutics on Lumen's spirulina platform, and their work extends from early-stage activities like writing funding proposals and initiation of new therapeutic projects, to late-stage ones, such as regulatory tasks and organization of pre-clinical and clinical trials. You will help in planning and organizing all such projects and activities as well as carry out important every day and long-term operational duties. You must be organized, detail-oriented, and comfortable working with diverse teams within the company. Skills in technical writing and proposal/grant management would be a plus.

The Project Coordinator's responsibilities will include working closely with our Program Manager to perform various coordinating and administrative tasks. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with external service providers and internal teams to deliver results on specific timelines. Ultimately, the Project Coordinator’s goal will be to facilitate the effective management of programs according to the company’s standards.

Essential Duties and Responsibilities 

The major tasks for this position are as follows:

  • Work with the Program Manager to coordinate project management activities, resources, equipment and information
  • Liaise with external service providers to identify and define requirements, scope and objectives
  • Assist with schedule management and ensure implementation of policies and practices
  • Monitor project progress and handle any issues that arise
  • Communicate project status to all participants
  • Assist in keeping updated project records and creating project reports or proposals
  • Assist in maintaining budget and tracking expenditures/transactions
  • Schedule and organize meetings/events and maintain agenda
  • Ensure technology is used correctly for all operations (video conferencing, presentations etc.)

Desired Qualifications and Requirements 


  • Work experience as a Project Coordinator or similar role and/or experience in project management
  • Scientific writing skills as well as formatting/word processing/proofreading skills
  • Ability to keep meeting minutes and follow-up with action items
  • Additional desirable education and experience:
    • Project Management Professional (PMP) or PRINCE2 certification
    • Experience with Lean Methodology to assess, design and implement organizational improvements
    • Experience with biologics development under FDA quality systems regulations

Desirable skills:

  • Familiarity with proposal writing and federal grant management
  • Tech savvy, proficient in MS Office, especially MS Word
  • Hands-on experience with project management tools (e.g. Basecamp or Trello)
  • Working knowledge of Smartsheet or Microsoft Project
  • PMP / PRINCE2 or other certification a plus

The successful candidate will have the following attributes:

  • Strong attention to detail and organizational skills
  • Ability to coordinate and balance many conflicting requirements and demands
  • Self-starter, able to contribute effectively in a fast-changing environment
  • The ability to work both independently and in a team-oriented environment
  • High integrity and ethics
  • Commitment to quality and timely delivery of results

Physical Requirements:

  • Sit for extended periods of time (2 or more hours)
  • Occasionally lift or carry up to 20 kg

Application Instructions 

Please submit a resume and cover letter to with the job title in the subject line.

This position is available immediately. Applications will be reviewed upon receipt. Only successful applicants will be contacted.